Replace Paper & Personal Email
With a Real Digital Workspace
Whether you're still running on paper, personal Gmail, and USB drives — or you already have Google Workspace but it's a mess — we build it right. Shared Drives, group emails, templates, shared calendars, security, and automation. Starting at $500.
Already deployed for a 501(c)(3) community association in Maryland — 8 Shared Drives, 5 Google Groups, automated treasury reports, and a real-time dashboard. $0/month to operate.
Sound Familiar?
Whether you have no digital workspace at all or one that's barely functional — the symptoms are the same.
Files Everywhere, Structure Nowhere
Documents live in personal emails, USB drives, and random folders. Nobody can find last month's minutes — let alone last year's budget.
No Group Email Addresses
No board@, clerk@, or info@ — every message goes to one person's inbox. When they're out, nothing moves.
No Permissions, No Security
Everyone has access to everything — or nobody has access to what they need. No roles, no audit trail, no 2FA.
Manual Everything
Agendas typed from scratch. Minutes emailed as Word attachments. Meeting dates tracked on paper. No shared calendar, no templates, no automation.
Board Docs in Personal Accounts
Resolutions, ordinances, and meeting packets live in personal Gmail or on one person's laptop. When leadership changes, institutional knowledge walks out the door.
Paying for Tools You Don't Use
Already on Google Workspace? You're paying $7/user/month but only using Gmail and basic Docs. We unlock the other 90%.
Before & After
Here's what changes when we set up your workspace.
Real Impact: Community Association
501(c)(3) Citizens Association
Google Workspace + Finance Automation
A volunteer-run civic association in Maryland was operating with no digital infrastructure — personal Gmail accounts, Word documents emailed as attachments, no shared calendar, and finances tracked in a single-tab spreadsheet. Board transitions meant losing documents entirely.
We set up Google Workspace from scratch, then built an 8-tab automated finance system on top of it. Today, the board has professional email groups, organized Shared Drives, meeting templates, a public calendar, and auto-generated treasury reports. Monthly operating cost: $0.
8
Shared Drives
5
Google Groups
$0
Monthly Cost
3 days
Setup Time
Purpose-Built for Government Operations
Town councils, boards of commissioners, planning boards, and municipal offices have unique needs. We build for them.
Built for Organizations Like Yours
We've designed this service for teams that need structure but don't have an IT department.
Three Tiers. One-Time Fee.
Whether you need a clean foundation or a fully automated workspace — pick the level that fits. Every tier is a one-time payment. No subscriptions, no recurring fees from us.
Essentials
Clean foundation — from scratch or cleanup
3–5 days
- Full audit of current state (or greenfield setup)
- Google Workspace account setup (if new)
- Organizational Google Groups (info@, board@, clerk@, etc.)
- Shared Drives with proper folder structure & permissions
- Email routing and alias configuration
- 2FA enforcement & basic security policies
- 1-page setup guide for your org
- 30-minute walkthrough call
Pro
Full workspace + templates for boards & teams
1–2 weeks
- Everything in Essentials
- Shared calendars (board meetings, events, deadlines)
- Document templates (agendas, minutes, resolutions, letterhead)
- Admin console configuration (user roles, org units)
- Email signature standardization across the org
- Google Forms for public intake, feedback, or registration
- 60-minute team training session
- 30-day email support
Workspace + Automation
Full build with finance, reporting & automation
2–3 weeks
- Everything in Pro
- Apps Script automations (auto-filing, notifications, approvals)
- Connected Sheets dashboards with real-time data
- GitHub Actions for scheduled tasks (backups, reports)
- Custom workflow (expense tracking, membership, event management)
- Auto-generated treasury or board reports (PDF + email delivery)
- Complete admin runbook documenting everything built
- 90-day support window
How It Works
Five steps from manual chaos to a managed workspace. You tell us what you need — we handle everything else.
Free Discovery Call
30 minWe learn how your organization operates today — paper, email, spreadsheets, whatever it is. No judgment, just mapping.
Audit & Plan
1–2 hoursWe document your current state and design the workspace structure: drives, groups, templates, permissions, and calendars.
Build
2–10 daysWe set up everything — from scratch if needed. Groups, drives, templates, security, automations. All remote, no disruption to your team.
Walkthrough & Training
30–60 minLive screen-share showing your team how everything works. We hand over the setup guide and admin runbook.
Support Window
30–90 daysWe stay available for questions, adjustments, and follow-up training for 30–90 days depending on your tier.
What Your Team Gets
What We Need From You
Team List
Names, roles, and which groups they belong to
Your Documents
Examples of agendas, minutes, reports — whatever you use today
60 Minutes
30 min for discovery + 30 min for handoff
What This Would Cost Elsewhere
Hiring an IT consultant to set up Google Workspace properly isn't cheap.
Local IT consultant
$100/hr × 30–50 hrs
$3,000–$5,000
Managed IT provider
$150/hr × 30–50 hrs
$4,500–$7,500
Google partner agency
$200/hr × 30–50 hrs
$6,000–$10,000
XIGUSA (Pro tier)
Flat fee × Turnkey
$1,200
After Your Workspace Is Set Up
A clean Google Workspace is the foundation. Here's what you can add next:
Common Questions
We don't have Google Workspace yet. Can you set it up from scratch?
Absolutely. We handle the full setup — domain verification, user accounts, groups, drives, templates, security, everything. You just need a domain name.
We already have Google Workspace but it's a mess. Can you fix it?
Yes. We audit your current setup, clean up permissions, reorganize drives, create missing groups, add templates, and enforce security policies. No data is lost.
Do we need to buy Google Workspace separately?
Yes — Google Workspace starts at $7/user/month (paid directly to Google). Our fee covers the professional setup and configuration. For very small teams, Google Workspace's free nonprofit tier may apply.
How long does the setup take?
Essentials: 3–5 days. Pro: 1–2 weeks. Workspace + Automation: 2–3 weeks. We work on our schedule — your team's disruption is minimal.
What happens when board members change?
Documents, drives, and groups stay with the organization. We set up role-based access so when a commissioner leaves, you reassign their seat — not recreate everything.
Can you add finance automation too?
Yes — our Workspace + Automation tier ($2,500) includes custom workflows like auto-generated treasury reports, dashboards, and email delivery. Or add our Nonprofit Finance Automation as a standalone service.
Recommended Solutions
The automations most popular with organizations like yours.
Ready to replace paper with a real workspace?
Book a free 30-minute discovery call. Tell us how your organization operates today — we'll show you exactly what a professional workspace looks like and give you a clear plan. No obligation.